COSYS helps the technical trade to supply customers such as industry, trade, municipalities and authorities on time and without errors. This begins with production, continues with warehouse management, dispatch completion notification and loading, and ends with delivery or sale. Annoying but necessary processes like returns, damage documentation and inventory are also part of a successful supply chain. COSYS solution is based on mobile barcode capture. We offer the appropriate MDE hardware, software, backend and connections to higher-level ERP systems.
COSYS has been developing software for mobile data collection since 1982. This knowledge is reflected in our field-proven solutions, in our partnerships with renowned MDE device manufacturers and in our services for MDE hardware, software support and pre-sales and after-sales services.
Depending on the industry for which you distribute work equipment, there are differences in the variety of items, warehouse size, item size, means of transport within the warehouse and so on. All these factors result in different processes and work steps, which a warehouse management software must map without frills. We adapt COSYS software to your processes without reprogramming. You tell us which designations you prefer, which data should be recorded and which follow-up processes result for you from missing quantities or incorrect storage locations.
COSYS software relieves the warehouse workers about a fast capture of the goods with barcode scan, a software that guides him through his work and ensures correct exercise with error messages. The automatic transfer of the captured data to the COSYS backend eliminates the need for manual re-entry, which after all only causes errors.
In practice: Your employee is to pick four sealing rings. COSYS software shows him that seven sealing rings are in storage bin A-10. However, the employee only finds three and cannot complete the order right away. The software then asks "Is the bin empty?" and directs the employee to the next bin with stock of that item. The warehouse supervisor sees in the COSYS WebDesk that there is a discrepancy at storage bin A-10 between the physical and system inventory of gaskets. The note in the WebDesk allows the warehouse supervisor to specifically check the discrepancy and also to track which employee indicated the difference.
The warehouse worker uses the data in the COSYS backend to view, check and edit all inventory histories. If a customer calls in panic because a hose has ruptured and he needs a replacement from you immediately, COSYS WebDesk enables prioritization, partial deliveries and direct assignment. This means that you assign priority A to the order and assign it to an employee. This employee then sees only this one order on his device and has to fulfill it before he can do anything else. There is no faster way to get the goods to the man.
We make an exchange between ERP and COSYS software possible in order to synchronize master data, customer data and mobile data.
Reordering via an ERP system does not always work. This is often because purchasing only sees systemically what goods are in stock and how much of it is already claimed by customer orders. If not every single consumption is accounted for in the production chain, purely system-based purchases will result in incorrect orders. Employees in production or warehouses, on the other hand, can see with their own eyes what they are consuming and what is in front of them. However, the flow of information from production to purchasing is often time-consuming via applications, forms, e-mails and phone calls. You save these detours with COSYS software.
COSYS Software for Online Order has the modules "Enter Order" and "View/Edit". In the module mask for capture, the employee scans the item to be reordered. Then he enters the quantity he thinks is missing and can select comments about the order via drop-down. They will have internally recurring reasons for reorders and store those very reasons in the comments. Where we send the order data is up to you: to purchasing for approval, to production managers, directly into the ERP system, etc.
If you deliver to your customers without external service providers, you need to provide track and trace yourself to track deliveries. Many companies already benefit from COSYS software for loading and delivery scanning, which ensures a complete track and trace.
In practice: The goods are at the loading ramp and ready for delivery. The driver picks up an MDE device, opens the Tours software module and selects the upcoming tour. Now he sees all items that are planned for this tour in the correct loading order: Last customer is loaded first, first customer last, if necessary with consideration of item properties such as fragile, light, heavy, etc.. The driver can also see the order in which the items are to be loaded. Everything that your master data can provide, our software can take over.
With each scan for loading, the driver confirms the quantity. If he scans items that are not planned for the tour or in a different quantity, he receives an error message and can correct his selection. As soon as he completes the loading, the data is transferred to the COSYS backend and from there to other systems such as ERP. Analogous to loading, delivery is also based on barcode recognition and automatic checking for correctness. Added to this are functions such as signature capture and photo function, which ensure seamless documentation of the customer delivery.
All recorded data including photos and signatures are viewed by the back office via the COSYS WebDesk. For each tour, order and position, there is a history of when what was loaded and delivered, including the individual tour stops. Mobile recorded damages are also displayed. In addition, you can use COSYS WebDesk to create reports that clearly show the progress of a customer delivery, a package or a tour in a pdf. These reports can be created, printed and sent automatically.
With high order volumes in wholesale, returns are part of daily business. To record a return, the driver uses the Customer Returns module. First, the driver scans the returned goods, then enters the customer and stores a comment on the return via drop-down. You define the comments yourself: incorrect delivery, damaged packaging, incomplete, etc. In addition, photos of the return can be entered. This data is particularly useful to avoid returns in the future and to find out which customers return goods particularly often.
The standard version of the POS software is very comprehensive and contains 12 modules. Thanks to the modular structure, you choose only the ones you need from these 12 modules. However, you can test all modules in the free demo app and get an idea of how useful each module is for you.
In practice: With the article information module, employees look up all information on an article stored in the master data with just one scan of an article number or EAN. Since COSYS enables data exchange between the ERP system and COSYS software, the mobile software can show you everything that is
Your ERP system provides and what makes sense for the sales floor. Common are article text and price. In technical trade further information like standards, thread, material etc. are conceivable.
Other modules for POS are ordering, stock transfer, price change with direct connection to label printer and stock inquiry. Using the stock inquiry, you can see the stock for the scanned item across stores and locations. So if an item is approaching out-of-stock, you scan the item number and see which stores and locations still have the item in stock. Now you can simply trigger a stock transfer instead of reordering.
Do you produce, assemble or make special designs? Track all steps of production with COSYS: from raw material delivery to component and batch tracking to completion notification and transport. In order to guarantee safety standards and to comply with ISO, EN or DIN standards, each component of a bill of material including batch must fit. With a complete track in trace, you have both a live overview of current orders in production and a history of every item already produced. If customers report damage, complete documentation helps you to track the damage.
KANBAN: If you have a regular need for material and want to save storage space, use Production on Demand, also called KANBAN. According to the KANBAN principle, the assembly department takes its required parts from a small lean warehouse. The withdrawal is documented by a KANBAN card, on which the article, quantity and storage location are written. Scan this card with COSYS mobile software and trigger a demand (production order). COSYS software ensures that the required material is requested on time and correctly. Transport orders are also mapped by the software.
Traceability of components and batches: Capture every step from raw material to manufacturing to packaging via barcodes. COSYS software also records batches, which are essential for complete traceability in technical trade. Via the COSYS WebDesk you can see a history for each article, which reflects the article history. With these article histories, you have a flawless track and trace in addition to the ERP system.
When the inventory is due, you reserve the inventory software and/or devices for mobile data collection via COSYS. Even if you do the inventory with mobile data collection for the first time, it is fast and reliable with COSYS complete solution.
The inventory software does exactly what is important for the inventory: record counting place, article and quantity. In order to present a complete inventory for yourself and the auditor, functions such as "mark deleted items red" prevent data from slipping through. The setting options are extensive and easy to select or deselect via checkmarks. For most customers, the standard software is already sufficient, and they only need to specify how they want to proceed in the settings.
Pictures say more than a thousand words? We think so too. That´s why we have a free demo app waiting for you in the Play Store and App Store, which you can use to take a close look at our inventory solution. Simply download it to your smartphone and get started.
Many use COSYS rental pool of MDE devices for inventory. However, one of our top sellers for inventory rental is not an MDE device at all, but a smartphone: the Samsung Xcover4. On the one hand, the device´s camera captures barcodes and thus enables an MDE inventory. For another, many employees are already familiar with using Android smartphones and can get started right away. The device is light, but surprisingly robust and can be operated with one hand.
After completion of the inventory, all recorded data is transferred to the COSYS backend and is available there for viewing, editing and management. We offer the backend on premise or in the cloud. If you are only renting the inventory solution, the cloud solution is the better choice as it is quick to set up and therefore cheaper than On Premise and we take care of hosting the data for you. The software can be coupled with all common and industry-specific ERP systems.
automatic plausibility check to avoid errors
User interface for data management integrated in the backend
various interfaces for data exchange between ERP and COSYS
certified cloud backend for data backup
modular concept for flexible and adaptable solutions
Set barcode types to capture only desired data
Error messages alert employees to inconsistencies
Barcode scanning ensures accurate and fast work
one supplier for all cases: MDE hardware, software, support and maintenance
Digital and complete documentation of all work steps
Data basis to analyze and optimize processes
No duplicate data management thanks to data exchange between COSYS and ERP
COSYS offers a wide range of complete solutions consisting of software, hardware and associated services. COSYS complete solutions enable the digitalization and expansion of resource distribution of a wide variety of work steps along the flow of goods and create the basis for efficient supply chain management.
Component tracing
Production order
Warehouse Management Software
Batch management
Inventory / Inventory
Evaluation
Loading equipment management
Fleet Management
Shipping and collection
Tours
Yes. If you maintain a signature from the customer for delivery, for example, you simply capture it with COSYS App and digital signature capture.
Yes, if you wish, photos can be taken of temporary items such as damage, as well as of items in general. For example, if you employ temporary staff and have particularly similar items, photos can be a good support.
Yes, COSYS can set up such connections.
It is possible to purchase both a warehouse management software from COSYS and a transport software for subsequent deliveries to customers. How this is then regulated user-technically, must be discussed in advance.
Are you interested in digital technical trading and still need help? We will be happy to advise you and answer all your questions!
COSYS Lebensmittelhandel Branche
COSYS Parfümerie / Beauty Branche
COSYS Tabak Branche
COSYS Blumengroßhandel / Blumengeschäft Branche
COSYS Convenience Store Branche
COSYS Sanitärgroßhandel / Baustoffhandel Branche
COSYS Technischer Handel Branche
COSYS Schiffbau und Werften Branche
COSYS Speditionen / Paket Dienste Branche
COSYS Versandhandel Branche
COSYS Automobilindustrie Branche
COSYS Automobilzulieferer Branche
COSYS Elektroindustrie Branche
COSYS Maschinen- und Anlagenbau Branche
COSYS Pharmaindustrie / Pharmagroßhandel Branche
COSYS Baumärkte / Baufachhandel Branchen
COSYS Spielwaren Großhandel / Spielwarengeschäft Branche
COSYS Leder & Schuh Branche
COSYS Schraubenhandel / Schraubenhersteller Branche
COSYS Textilgroßhandel und Einzelhandel Branche
COSYS Logistik- und Postunternehmen Branche
COSYS Messen Branche
COSYS Flughäfen Branche
COSYS Schienenfahrzeuge Branche
COSYS Kliniken Branche
COSYS Behörden Branche
