Increasing customer demands, strong competition and strict EU directives complicate the tobacco supply chain and require intelligent solutions. COSYS Tobacco Software supports you despite the numerous challenges to create compliance and at the same time to optimize your value creation even more.
COSYS Tobacco Industry Software
For more than 30 years, COSYS has been one of the leading German system houses in the field of mobile data capture (Auto ID) and supply chain management. Over decades, we have been able to expand our industry expertise through our numerous customers in the tobacco industry and invest in the development of highly complex supply chain solutions. COSYS focuses on the use of mobile data capture to digitally map business processes and thus ensure an expansion of intralogistics. This results in more transparency within logistics and value creation, which enables more precise tracking of business processes in controlling.
COSYS innovative tracking system ensures that all goods movements (dispatch, arrival, aggregation) are properly recorded and documented and reported to the EU repository (EU database for track and trace tobacco) within the framework of the EU Tobacco Products Directive TPD2. Thus COSYS creates maximum compliance for your company and ensures that you can continue to supply your customers with tobacco products.
COSYS software solutions can be used as stand-alone (single solution) or as a complete solution package consisting of several solutions thanks to software modules. Software modules support you in adapting the solution industry-specific and customer-oriented for you. Another advantage of the modular structure: Your employees always have access to the appropriate module and can complete important jobs faster and more targeted.
Track and Trace Tobacco Software for TPD EU Directive
The Tobacco Products Directive TPD2 requires strict regulations and presents organizations in the tobacco supply chain with the biggest challenge yet. The movement of tobacco products must be fully recorded and reported to the EU. Not only must processes to the customer be documented, but returns and their integration into master cases and pallets must also be carefully reported. In addition to events, the creation of delivery bills and invoices as well as the receipt of payments must also be reported. All messages and reports must be transmitted to the central EU database within the 24-hour reporting period.
COSYS Track and Trace Tobacco software solution helps you meet the strict regulations of the EU Tobacco Products Directive TPD2 and create compliance in your organization. With COSYS you master the challenge of the TPD by using COSYS Track and Trace Tobacco to record all events (goods movements) using mobile data capture and reporting them to the EU through COSYS Cloud Interface. You benefit from compliance, as COSYS Track and Trace System seamlessly records all tobacco goods procedures and processes.
COSYS Track and Trace tobacco software can be operated as a stand-alone solution in existing IT systems to report only relevant events to the EU. COSYS Track and Trace can also be implemented in COSYS complete solutions for warehousing, transport or mobile sales.
Warehouse Management Software for Tobacco Supply Chain
Companies in the tobacco supply chain need effective and time-saving warehousing in order to meet the increasingly competitive pressure and high customer demands. This also means leaving no room for faulty processes in warehouse logistics as well as making warehouse processes future-proof. COSYS supports you to perfectly optimize your warehousing with the warehouse management software from COSYS and to prepare it for the future.
Our warehouse management software relies on mobile data capture and ensures that business processes and goods movements are captured through innovative barcode scanning and adapted for efficient supply chain management. Consisting of a mobile component and COSYS´ own backend, COSYS WebDesk, you can bring more transparency to your warehouse in no time. COSYS software solutions use handheld scanners, MDE devices and smartphones/tablets to scan items within the flow of warehouse goods.
The data on articles, orders and stocks recorded by the mobile software is automatically transferred to the COSYS WebDesk backend system and can be managed, post-processed and evaluated from there. If desired, the WMS can also be connected to your ERP system to create more transparency through permanent data exchange between COSYS software and ERP.
Mobile drive-in sales / direct store delivery for customer supply
Mobile drive-in sales and direct store delivery are part of every wholesaler´s business and represent an efficient method of delivering to customers. But especially here, many errors can occur when invoices, delivery bills and deliveries are noted by pen and paper.
The sales driver can easily retrieve all customer-relevant information or create a new customer via the mobile software. Repeat orders can be placed on the MDE device, smartphone / tablet. These are sent directly to the central warehouse if data transmission is available.
The sales process is mapped transparently on the mobile device. A new order can be created, all associated items are recorded by means of an article code scan and provided with a quantity specification. After all items have been entered, items can be discounted and notes can be stored. After the order is completed, a customer signature is required on the mobile device. The sold items are automatically deducted from the vehicle´s inventory.
To make the process of driving sales also compliant for the Tobacco Products Directive TPD. COSYS Track and Trace tobacco software can be used. Goods movements and events such as dispatch, arrival or aggregation can be smoothly recorded and reported to the EU repository system.
Tobacco software features:
Recording EU reportable event and financial flows
Preparation of invoices directly on site at customers
Recording of articles during warehouse processes (e.g. goods receipt, stock transfer, picking, inventory)
Direct sales by sales drivers at the customer´s site
Documentation of Arrival, Dispatch and Aggregation messages
Capture tracking IDs and tobacco batches
Reporting tracking data to the EU via interfaces
Create and execute sales processes
Management of inventories and orders
Tobacco Software Advantages:
Full compliance with the Tobacco Products Directive TPD
Optimization of processes for supply chain management
Solution available as SaaS or On Premise
Low acquisition costs and high return on investment ROI
More transparency in warehouse and mobile driving sales
Platform independent usability
Connection to all common and industry-specific ERP systems and merchandise management systems
Tracking of articles and goods movements
More efficient business processes through barcode scanning
Tobacco complete solutions
COSYS offers a wide range of solutions for companies in the tobacco trade. Thanks to the wide range of software modules, a variety of work steps along the flow of goods can be mapped digitally and designed transparently.
Orders for new items and materials can be placed easily using the goods ordering function. By scanning the required goods and entering the required quantity, orders can be created quickly and easily directly at the storage location and transmitted to purchasing. Direct transmission of the order to the supplier is also possible via a connection.
Goods receipt
Capture the goods receipt with our mobile solution on an Android device of your choice, whether a professional scanner with full-touch or hardware keyboard or on an Android tablet. With the help of a connection to the ERP system (with standardized interfaces), your employees no longer receive goods receipt papers in paper form, but digitally on their MDE and can quickly check the articles at the ramp, recognize the number and book the goods receipt.
Storage
Newly arrived items can be assigned to a storage location in no time at all thanks to the COSYS Storages module. By scanning the item code and selecting a storage location, a transparent and efficient storages process is ensured.
Stock transfer
A detailed challenge in warehouse logistics is often a lack of space, unforeseen damage events or unclean stacking. This results in subsequent movements in the warehouse that require even more storage capacity. In order to bring articles into the right position, stock transferencing is therefore often necessary.
Removal from stock
The removal of articles from stock for picking, production or sample removal is recorded with the stock removal. Articles and article quantities are recorded for this purpose by scanning a barcode and booked out of your stocks in fine order.
Provisioning
Provisioning items for manufacturing or transportation logistics is a common process to complete orders. With COSYS provisioning, this process is supported by barcode scanning and brings more efficiency to your supply chain.
Picking
With picking, you digitize your pick list and ensure much more efficient shipping completion. Picking orders are available to your employees digitally on an MDE device and can be processed by quickly scanning the item and storage location number. Route optimization also ensures shorter walking distances.
Dispatch completion message
After picking, goods are packed again for parcel shipment. The ready-for-shipment message is used for this purpose. During packing, each article is scanned against the corresponding delivery bill before it is placed in the package or loading equipment. This avoids incorrectly packed goods and makes shipping control more efficient. The shipment completion message is then generated, giving the green light for further shipment.
Shipping Labels
With label printing from a mobile device, shipping label printing jobs can be created at any time for goods, packages, and loading equipment.
Outgoing goods
The outgoing goods department accompanies every process from picking and dispatch control to loading the means of transport. Barcode scanning is used to optimally record processes and stock issues and post them to the enterprise resource planning system.
Loading
To enable an effective transport, COSYS loading software module offers a transparent design of the loading process. Here, the user can select a delivery bill and cross-scan all listed items with the delivery bill by means of article scanning and TARGET / ACTUAL comparison. Incorrect loading is thus avoided.
Customer Order Online Order
Orders from your customers can be placed very quickly via a mobile device. By entering the customer name and entering the positions, a simple order can be created. Automatically, the user is also calculated the price, taking into account, for example, discounts or cash discounts.
Inventory
An inventory with MDE devices offers many advantages over an inventory count with pen and paper. With COSYS Inventory, you make inventory taking easier for your employees by recording and counting items by scan. Incorrect quantities are thus a thing of the past and ensure accurate inventories.
Return
Returns are part of the goods trade and should therefore be recorded and processed professionally. This is no problem with the COSYS return, because the return can be recorded by capturing a returned good via barcode scan.
Price control
With COSYS Price control, manually managed prices are a thing of the past. By barcode scanning, the price is requested from the POS system and displayed on the mobile device. If the price tag does not match the system price, automatic label printing can be triggered via the Price control software module.
Produktion
Article information
Have with the Article information (Product Information Management) always all data on production material and finished products always on mobile devices handle ready. With a simple barcode scan, the data can always be retrieved.
Kanban
Facilitate the management of your Kanban board and simplify the reordering process. With COSYS Kanban you can easily capture Kanban boxes and create orders with a barcode scan.
Goods receipt
Digitize your goods receipt and increase efficiency in the goods receipt control of production materials through barcode scanning. By scanning the article numbers, goods are automatically digitally cross-checked against the delivery bill to avoid incorrect deliveries.
Storage
Inaccurate stocks in production material jeopardize entire production lines and can lead to production downtime. With COSYS storage, such circumstances are avoided and more process efficiency is achieved. By barcode scanning of the article number, the input of the quantity and and the assignment of a storage location, the process of storage is improved.
Stock transfer
Stock transfers and storage bin transfers occur in every warehouse and can falsify your warehouse inventory if not properly documented. COSYS Stock transfer ensures a proper recording of stock removals and the subsequent storage in the new bin thanks to the scan of the item and bin numbers.
Stock removal
The removal of articles from stock for picking, production or sample removal is recorded with the stock removal. Items and quantities are recorded for this by barcode scan and booked out of your stocks in fine order.
Provision transport finished products
Staging materials and goods for production or transportation is a common process to complete orders. With COSYS Provisioning, you can support this process through barcode scanning and provide greater efficiency in provisioning.
Production sampling
Production withdrawals for quality control are an integral part of today's industry. COSYS therefore provides with the production withdrawal a free recording of withdrawals and the following posting not only on orders or cost centers, but also on stocks.
Picking
By digitizing pick lists, you make picking easier for your employees. COSYS provides your pickers with MDE devices that make all pick lists digitally retrievable and enable more efficient picking.
Photo documentation
Photo and damage documentation is perfect for recording damaged items, defective machines or damaged packages. Photos are easily captured via the device camera and can be taken during any business process. Each photo is automatically assigned to an item / batch / serial number.
Return
Returns and complaints can be recorded digitally with Return and created as a return order. By scanning the article numbers, the returned articles are assigned to a return order. All returns are then posted to your systems.
Inventory
A barcode-based inventory offers many advantages over an old-fashioned inventory count with pen and paper. With COSYS Inventory, you make it easier for your employees to take inventory by scanning and counting items. Incorrect quantities are thus a thing of the past and ensure accurate inventories.
Label printing
If additional labels are required for articles, the EAN can be recorded by scanning the article number. A print job with this EAN is then forwarded to a label printinger.
Completion confirmation
The completion message can be used to record the completion of production orders. By entering the work center number and recording the production order and the associated articles, the completion of a work step or production order can be documented and reported.
Mobile Sales Management
Customer overview
With the customer overview you always have the most important data about customers at hand on your MDE device. In addition to information about addresses and contact persons, information about e.g. the drop-off location can also be displayed.
Article info
With the article info you always have the most important data about articles at hand on your mobile companion. In addition to various product versions and prices, stock information is also available. All information can be accessed by scanning the article number.
Goods delivery
Fast and efficient delivery of goods to its recipient is important for optimal goods delivery. Therefore COSYS offers the software goods delivery to optimize this by data acquisition. This makes deliveries verifiable and error-free.
Mobile Sales
COSYS offers mobile sales software for mobile sales and direct store delivery. This makes it easy to design sales processes directly at the customer's site and simplify the distribution of goods.
Shelf stocking
Thanks to COSYS shelf stocking, driving sales tasks are easier to implement than ever before. COSYS software offers your staff a clear layout with all the necessary information for the best possible shelf stocking at the customer.
Daily report
With the daily report, your mobile employees can create accurate reports about customer visits, activities and kilometers driven. It can also be used to create travel expense reports.
Inventory
With Inventory, you can record your inventory in the shortest possible time by using barcode scanning to record item codes and quantities. Errors due to manual counting are avoided in advance.
Article information
In order to offer the best possible service in retail and specialized trade, your employees receive support from COSYS Article Info. With a short scan of the article code, your employees receive all stored information about the respective article (article description, price, storage location, stock). This way, customers can be advised comprehensively at any time and customer loyalty can be improved efficiently.
Goods Order Online Order
Thanks to COSYS Merchandise Ordering, your employees can enter orders directly via their MDE device or smartphone to keep the retail inventory up to date. When creating a new purchase order, the individual items are entered via article code scan or manually. The captured purchase orders are sent to COSYS´ own back-end where they can be managed and edited. Subsequently, data can be transferred to the merchandise management system / ERP system.
Goods receipt
Digitize your goods receipt and increase efficiency in the goods receipt control of production materials through barcode scanning. By scanning the article numbers, goods are automatically digitally cross-checked against the delivery bill to avoid incorrect deliveries.
Storage
Thanks to COSYS Storage, new goods can be assigned to a storage location in no time at all. By scanning the article code and selecting a storage location, a transparent and efficient storage process is ensured.
Stock transfer
A challenge in retail is often a lack of space, unforeseen damage events or unclean stacking in the warehouse. This results in movements in the warehouse that require even more storage capacity. Stock transferencing is therefore often necessary to bring items into the right position.
Branch exchange
When trading consumer goods, fashion articles and other merchandise, there are sometimes inventory differences between the individual stores. For this business transaction, the exchange order or branch exchange, COSYS offers the mobile application. Exchange orders are generated in the merchandise management system and provided to the PDC device via COSYS tools.
Inventory
An inventory with MDE devices offers many advantages over an inventory count with pen and paper. With COSYS Inventory, you make inventory taking easier for your employees by recording and counting items by scan. Incorrect quantities are thus a thing of the past and ensure accurate inventories.
Return
Returns are part of the goods trade and should therefore be recorded and processed professionally. This is no problem with the COSYS return, because the return can be recorded by capturing a returned good via barcode scan.
Price control
With COSYS Price control, manually managed prices are a thing of the past. By means of barcode scanning, the price is requested from the POS system and displayed on the mobile device. If the price tag does not match the system price, an automatic label print can be triggered via the Price control software module.
Customer information
With the customer overview you always have the most important data about customers at hand on your MDE device. In addition to information about addresses and contact persons, information about e.g. the drop-off location can also be displayed.
Labels
Thanks to COSYS label printing, you can initiate printing from the software at any time with an existing connection to a mobile or stationary label printer. The layout of the labels is designed by you in advance using the BarTender software. If desired, COSYS also takes over the implementation of your design proposals.
Label printing
Thanks to COSYS label printing, you can initiate printing from the software at any time with an existing connection to a mobile or stationary label printer. The layout of the labels is designed by you in advance using the BarTender software. If desired, COSYS also takes over the implementation of your design proposals.
